What is HRIS

The rapid digitisation of HR technologies has resulted in an avalanche of new acronyms for new software, systems and platforms. Although we use many terms and acronyms in our working day, many of us are hard pressed to explain what they actually mean.

One such term is Human Resource Information System or HRIS. Simply put, HRIS refers to an intersection of HR activities with information technology. As its name suggests, such a system oversees a range of core HR tasks.

What is even more confusing is that providers who offer seemingly identical HRIS software also have points of differences. This is especially so given the high level of configurability with cloud enabled digital products.

The Affinity cloud HRIS focuses on four main areas: payroll, workflow management, human capital management and labour cost management.

Payroll

In order for payroll to be compliant, it needs to first be error-free. And that is at the forefront of our minds when it comes to payroll. With our team of experts on the pulse of updates on award interpretation and workplace regulations in Australia and New Zealand, payroll processing is error-free and timely.

With the rise of the agile workforce in 2016, which sees an increase in freelance teams coming together on a project-by-project basis, payroll systems need to be able to handle complexity.

Indeed, if you have a diverse workforce on different pay rates at all, you might want to consider automating your payroll. After all, an Aberdeen report on core HR found that companies with an automated payroll system reported a 43% reduction in time spent tracking errors.

There is no denying that the digital transformation of HR is already underway, and businesses have much to gain through automation.

Human Capital Management

A fundamental function of HR is to track and update employee details including personal histories, skills, capabilities, recognition and remuneration.  Affinity’s cloud HRIS records all employee information against a single masterfile generated from the payroll engine, overcoming the need for multiple data entry into disparate systems.

Where HR professionals used to spend a majority of their time processing paperwork associated with tracking these details, the consolidation of  payroll and HR processes on a single platform means that HR can step up to a more strategic role in forwarding actual employee initiatives.

This technology also streamlines other day-to-day HR tasks such as: onboarding, performance management, learning and development as well as engagement surveys and more.

This allows HR professionals to work smarter, freeing up more time to take up the mantle spearheading the strategic goals of your organisation.

Workflow Management

Making paper forms a thing of the past, workflow automation refers to the automated progression of steps in a given process. That is, requests may be sent to a manager for quick and direct approval. Often this is as easy as ticking a box online. This is in contrast to submitting forms that need to be manually processed by HR or payroll.

A key feature of workflow automation is the presence of a self-service dashboard, where activities such as updating details, rostering and timesheeting can be directly submitted and approved. This means that payroll and HR staff only ever need to get involved in the event of an escalation or a higher-level request, for which they will receive an automated notification.

Hosted in the cloud with mobile responsivity, this is empowers your workforce to take ownership of their schedule on any device and at any time.

Labour Cost Management

In the past, labour costs used to only be visible at the end of each pay cycle. Affinity’s cloud HRIS streams real-time visibility of costs as they occur. For example, through Affinity’s Clever Timesheets module, managers can keep track of costs as work shifts are scheduled, allowing informed decisions on staffing and resource allocation to be made.

Unsurprisingly, finance departments especially appreciate this functionality as it aids in their reporting and analysis efforts, leading to greater collaboration between finance and HR.

The Human Touch

Even though automation typically means a reduction in the need for human intervention, there will come a time when you have queries about your HRIS system. It is important that you have access to a support team who can address questions or issues in a timely fashion.

Affinity offers comprehensive support with a team of specialists dedicated to addressing queries relating to their expertise. At the end of the day, we believe that automation should work seamlessly with your overall strategy for managing you greatest asset – your people.

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Tracy is a corporate escapee with
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