Spring 2019

Looking to the Future: Estimating Team Leave

Get ahead of the game

If you’re responsible for managing your team’s leave, Self Service Leave makes it easy to check available leave balances today, and up to 12 months in the future. Use the filters to narrow down the field, select a date, then view available leave balances.

Drill down to see how the available leave balance was calculated.

Help your team to help themselves

Non-managers can use the same powerful feature to check their leave balances, reducing the chance of over-reaching their available leave and resulting in fewer declined leave requests.

Team Leave: It’s Easy to Avoid Scheduling Conflicts

Ever wished for a 360° view of your team’s upcoming approved leave? It’s right there in the Team Leave Calendar. View only your direct reports, or include indirects. See what’s coming up and use that knowledge to manage leave requests awaiting approval.

Best Practice: Keeping Employee Banking Details Up-to-Date

Accountability is everything

Especially when it comes to employee bank accounts. They need to be accurate from the get-go, and kept up-to-date throughout the employee’s tenure. That’s why we make it easy for employees to manage their own bank accounts.

Empowering employees to maintain their own banking details shifts the burden from payroll and HR teams and ensures that the accountability remains with the employee. The workflow is simple, and all changes are completely transparent in Affinity audit reporting.

Simple, streamlined, seamless

Affinity Dashboard users will know how easy it is for staff to update their own banking details, and decide where they want their money to go.

If you’re using Clever Forms via ESS, create a self-approving form that staff can use to update their banking details without the need for approval.

Pay Elements That Make Extra Payments to Employees

In this edition, we look at four pay elements that enable extra payments to employees.


BONUS is used to pay a bonus to an employee. To use it, add 1 unit of BONUS to a timesheet or pay adjustment, and enter the value of the bonus as the rate. By default, BONUS is set up to automatically calculate tax at the extra emolument rate by placing an X in the third position in the Cost Code field in the Allowances and Deductions masterfile. Contact Application Support to change this if needed. In Australia, BONUS is automatically included in payroll tax calculations for all States. In New Zealand, BONUS is automatically included in the BAPS and annual leave 52-week averages.

You can create additional pay elements to pay bonuses. Set them up the same as BONUS and give them meaningful names.


This is Affinity’s standard back pay code. It can also be used when paying lump sums to New Zealand-based employees. To use it, add 1 unit of BPAY to a timesheet or pay adjustment, and enter the value of the back pay as the rate. Like BONUS, BPAY is set up to automatically calculate tax at the extra emolument rate.


LAFHA pays the non-taxable portion of the Australian living-away-from-home allowance. To use it in timesheets and pay adjustments, add 1 unit of LAFHA along with the rate. If you need to make regular payments, add it to the employee masterfile (select LAFHA and enter the payment as the rate).


REDUN1 records New Zealand redundancy lump sum payments. To use it, add the appropriate units of REDUN1 to the employee’s timesheet or pay adjustment (before auto-termination), along with the payment.